An EasyCab business account turns the awkward "can I get a receipt?" moment into a tidy monthly PDF and a CSV your finance team actually likes. Open in 24 hours, no minimum spend, no tie-in. 5% off the whole bill above 40 rides a month, dedicated account manager once you cross the threshold, and the same drivers we send to our regulars on the weekend.
An EasyCab business account is built around the three things finance, EA and travel managers tell us they want from a ground-transport vendor: one bill, no surprises, and a human who picks up the phone when something goes sideways at 7am on a Friday.
On the first working day of the month we email the billing contact a clean PDF invoice for the previous month and a matching CSV with one row per ride: date, traveller name, cost centre, pickup, drop-off, fare, VAT, total. Drop it straight into Xero, QuickBooks, Concur or Expensify — the column names already match.
Net-30 payment termsYou pay the same per-ride fare a cash booker would — no "account premium" tacked on. Cross 40 rides in a calendar month and the entire invoice gets 5% knocked off, not just the rides above the threshold. The discount lands automatically on every invoice line.
No surge · No hidden feesOnce you cross the volume threshold we give you a named account manager with a mobile number, not a ticket queue. They know the names of your travellers, they sort the awkward stuff (lost laptop in the boot, a driver running seven minutes late for the 06:00 Wizz to Bucharest), and they call back before they go home.
Real human · No botsWe have done this enough times that the path is short. You send a company name, a billing email, and a list of approved travellers. We do the boring bits in the background. Most accounts are live by close of business the next day; the ones with longer compliance reviews still come in inside a week.
Fill in the form below (or email business@easycab.org) with your company name, registered address, billing contact, and a list of who should be allowed to book. Cost centres optional but recommended.
~ 2 minutesQuick Companies House lookup, ICO record check, and a sense-check that the billing email is a real finance address (so the invoice does not land in a personal inbox). If anything looks odd, the account manager rings you to clarify — never a generic compliance email.
~ 2 working hoursOne-page agreement covering payment terms, cancellation policy, the volume discount, and how to add or remove travellers. It is the same document we have used since 2014. We send it via signing link — most clients sign on their phone within an hour.
~ 10 minutesEach approved traveller gets a welcome email with their personal booking link and the dispatch number to save. From their first ride, every fare lands on the company invoice instead of their card. No app install required.
Live within 24 hoursHere is one month from one of our Kingston law firms (name removed at their request). They are a 32-fee-earner practice; partners use us for court runs and Heathrow, junior staff use us for late-night client dinners and the occasional Stansted trip. Every fare on the invoice comes from config/pricing.php — no special account rate, no surge.
Final invoice for this month: £2,012.10 ex-VAT, payable net-30. One PDF + one CSV emailed to the finance contact on the 1st. No expense receipts to chase down. No 3am "I lost the receipt for the Heathrow run" from an associate.
Nothing in the list below is sold separately. The account does all of it from day one, on every tier. We add the bits we add because clients have asked for them over the years — not because they look good in a brochure.
One PDF, one CSV, one company-name-on-card payment. No driver tap-to-pay in the back seat, no receipts to staple to an expense form.
Discount applies to the whole monthly invoice — not just the rides above the threshold. Hit 41, the whole bill drops 5%.
Add as many travellers as you like — their own mobile, email, optional cost code. Each one rides on the company account, every fare reconciles to its booker.
CSV column names match Xero, QuickBooks, Concur, Expensify, Pleo, and Soldo. Custom column orders or formats handled on request — usually within a day.
Once you cross 40 rides a month, a named human with a mobile number. They know your travellers, they sort the awkward stuff before you ring twice.
The dispatch desk is staffed every hour of every day. The 3:30am Sunday airport run is not a favour — it is the same shift pattern we have run since the family started the firm in 2014.
This is the actual column layout we ship every month. Column names match Xero and QuickBooks import templates out of the box — drop the file into the import wizard and every ride lands in the right ledger with the right VAT code. The PDF invoice shows the same data, totalled by cost centre, signed and dated.
| Date | Traveller | Route | Cost ctr | Fare | VAT |
|---|---|---|---|---|---|
| 02/04 | A. Hassan | E1 → LHR T5 | PARTNERS | £42.00 | £0.00 |
| 03/04 | J. Mehta | E1 → LHR T5 · exec | PARTNERS | £63.00 | £0.00 |
| 05/04 | R. Patel | TW9 → LHR T2 · 04:30 | ASSOCIATES | £38.00 | £0.00 |
| 05/04 | R. Patel | LHR T2 → TW9 · 19:10 | ASSOCIATES | £36.00 | £0.00 |
| 09/04 | S. Iwobi | SW15 → LCY · 11:20 | CLIENT-PEAK | £44.00 | £0.00 |
| 11/04 | S. Iwobi | LCY → SW15 · 17:00 | CLIENT-PEAK | £44.00 | £0.00 |
| 16/04 | (6 pax) | KT1 → LGW N · MPV | OFFSITE-Q2 | £102.00 | £0.00 |
| 22/04 | A. Hassan | WC2 → EC4 · saloon | PARTNERS | £16.40 | £0.00 |
| 28/04 | J. Mehta | E1 → LHR T5 · exec | PARTNERS | £63.00 | £0.00 |
The previous black-cab account took 90 minutes to settle every Monday morning. EasyCab settles in 4 minutes, and the driver is the same bloke who took me to Heathrow last June. That is the whole sales pitch.
Most firms come to us from a black-cab account or one of the bigger ride-hail business products. Here is what changes on the first invoice. The figures on the right are real ranges from accounts we have onboarded over the last 9 years.
Ranges drawn from invoices clients showed us when switching across. Your numbers will differ. Happy to run a like-for-like comparison against your last 90 days — send us the invoices, we will line them up against ours.
Tell us the basics and the account manager will email back inside the same working day with the one-page agreement and a sample CSV in your house format. If you would rather talk first, tick "Book a demo" and we will set up a 20-minute call.
Two-minute form, one-page agreement, and the first invoice lands on the 1st with VAT broken out and cost centres tagged. The account manager replies before 5pm today.